Front office system and DocuWare matched to ensure all documents are captured.
DOCUMENTS DIGITALLY COLLATED
Documents are captured via scan, email, Outlook integration or drag ’n drop.
3
Front office system and DocuWare matched to ensure all documents are captured.
Front office system and DocuWare matched to ensure all documents are captured.
HOTEL AND TOURISM:
ACCOUNTS RECEIVABLE
HOTEL AND TOURISM:
ACCOUNTS RECEIVABLE
2
On guest checkout, DocuWare automatically collates and matches invoices to the relevant reservation number, verifying matches in both directions, and running exceptions.
FRONT OFFICE PREPARES FOLIO
FOR PROCESSING
FRONT OFFICE PREPARES FOLIO
FOR PROCESSING
FRONT OFFICE PREPARES FOLIO FOR PROCESSING
INTERNAL & 3RD PARTY INVOICES AUTOMATICALLY COLLATED
Documents are easy to import, record and classify with Intelligent Indexing, which is a self-learning AI engine.
On booking and during the guest’s stay, DocuWare automatically collates and assigns relevant invoices.
1
On booking and during the guest’s stay, DocuWare automatically collates and assigns relevant invoices.
Home >
On booking and during the guest’s stay, DocuWare automatically collates and assigns relevant invoices.
Next >
Play Again >
4
The interface is intuitive and customised, with easy workflow actions that are automated as much as possible.
AR - SCC (FINANCE DEPARTMENT) CHECKS FOR DISCREPANCIES
The Accounts Receivable Department resolves discrepancies by assigning approvals or additional actions to Required users.
The interface is intuitive and customised, with easy workflow actions that are automated as much as possible.
AR - SCC (FINANCE DEPARTMENT)
CHECKS FOR DISCREPANCIES
The interface is intuitive and customised, with easy workflow actions that are automated as much as possible.
The interface is intuitive and customised, with easy workflow actions that are automated as much as possible.
The Accounts Receivable Department resolves discrepancies by assigning approvals or additional actions to required users.
5
IF THERE ARE DISCREPANCIES:
Front Office and Reservations check for document and rate discrepancies on exceptions, manually adding relevant metadata and digitally stamping approvals if required.
Front Office and Reservations check for document and rate discrepancies on exceptions, manually adding relevant metadata and digitally stamping approvals if required.
IF THERE ARE DISCREPANCIES:
IF THERE ARE DISCREPANCIES:
Front Office and Reservations check for document and rate discrepancies on exceptions, manually adding relevant metadata and digitally stamping approvals if required.
Finance Department prepares invoice and dispatches to customer or Tour Operator. Once payment is received, task will be closed to ensure tracking and visibility.
Workflow history can be accessed by a Quick View and reports generated easily.
ONCE DISCREPANCIES ARE RESOLVED:
6
ONCE DISCREPANCIES ARE RESOLVED:
ONCE DISCREPANCIES ARE RESOLVED:
ONCE DISCREPANCIES ARE RESOLVED:
< Previous
EXCEPTION:
10% LOYALTY
DISCOUNT
X
Vendor invoice
match quote?
Manager
Approval
GUEST #456
GUEST #123
R4,872,60
R4,899,25
Front Office
Reservations
PAID